Results that make a difference

30 %

More productivity

5 min

RA bill annexures

10 x

Faster MIS reports

Built with deep domain expertise

ProjectBase is built with rich experience from hundreds of contractors. So it fits your MEP contracting business like a glove.

BOQ AND BOM

BOQ and own cost estimates in one place

The latest version of BOQ and cost estimates for all projects is in one central place. From project to accounting, all teams have access to the most up to date BOQ and cost data. No more messy file shares, cumbersome naming conventions, or emailing files across.

Easy excel import

Import customer BOQ and your cost estimates (BOM) using excel template. Set up flexible cost estimates for material, labour, and overheads.

Change orders

Initiate change orders and track their approval status. Go back in time and see how a BOQ scope has changed over multiple change orders.

Non-tendered items

Automatically track non-tendered items from purchase data. View the total NT value for all projects at one go.

PROCUREMENT

Streamline project procurement

Automate creation of Material Requisitions and Purchase Orders. Requisition and PO are connected to cost estimates (BOM). So you do not need to maintain manual excel trackers for tracking status or cross-checking quantities.

Material Requests

Eliminate manual material requests done on paper, email, or whatsapp. Simply select from estimated items, and create material requests with your mobile.

Purchase Orders

Convert Material Requests to Purchase Orders in a few clicks. Get purchase orders approved faster with online approvals and automated notifications.

Online RFQ portal

Send a portal link where your suppliers can enter their quotations. Save hours every week. Discover better prices by sending your RFQ to more suppliers.

Mrs Saino Pravin

Pravin Electricals, Mumbai.

ProjectBase has streamlined our procurement. Now we have tight control over material costs across all projects. Any variance from the estimated costs is notified immediately. We went from chaos to streamlined. Best decision we made this year!

INVENTORY

Accurate Inventory management

Maintaining accurate material inventory for fast-moving items helps you lock prices and reduce lead time. ProjectBase helps you manage warehouse inventory and consumption for projects. From purchase to returning unused materials, you get end-to-end traceability.

Inventory at site

Avoid physical ledgers and track inventory at site using your phone. Get instant visibility of inventory at all sites from the office.

Warehouse inventory

Create stock Purchase Orders and track inventory at the warehouse. Allocate warehouse inventory against material requests so you know what to purchase.

Material transfers

Manage material transfers from warehouse to site, or from site to site. Transfer leftover materials from the site on job completion.

Curious to see it action? Let's see a demo.

See a personalised demo of how ProjectBase can help streamline your project operations. It's so much valuable when you see it with your team.

Get a Demo

PRODUCTIVITY

Get work done, collaboratively!

Data-driven approvals, on the go

Get documents routed and approved in the system. Managers can approve from anywhere. ProjectBase also provides data-driven insights so documents are approved with confidence.

Comments, mentions, file uploads

Organise communication between teams with rich context - add comments, mention colleagues, upload supporting documents. Avoid broken communication with email and whatsapp groups.

COST CONTROL

Proactively control cost overruns

Accounting software gives you cost overrun data, but after the costs are incurred. With ProjectBase, you can control cost overruns *before* they occur. Because ProjectBase covers the entire workflow, starting from material requests.

Avoid excess purchases

Material Requests and Purchase Orders are connected to estimates (BOM). So you can rest assured there will be no excess purchases due to manual errors.

Cost overruns escalated

Purchase price is way more than the estimated price? Have the document routed through a senior manager. Take action before it is too late!

3-way matching

System does automated matching between purchase orders, deliveries, and the invoices from suppliers. No more overpaying suppliers or subcontractors.

LABOUR

Track Labour and installation

Manage complete installation process either by subcontractors or by own engineers. ProjectBase facilitates issuing work orders, certifying completed quantities, and releasing payments to subcontractors.

Subcontract orders

Create Subcontract work orders, get them approved by all approvers faster. Send work orders to Subcontractors from within the system.

Certify Work progress

Project Managers update work completed by subcontractors right from their phone. Subcontractor payments are controlled by certified quantities.

Billing suggestions

ProjectBase correlates payments to subcontractors with customer billing for installation. Get automated suggestions on quantities to be invoiced.

CUSTOMER BILLING

Invoice customers faster and effortlessly

Project billing is complex - ProjectBase makes it easier. Get real-time unbilled value, NT items data, and automate Running Bill generation. Your bills get approved faster since they are error-free.

Billing reconciliation

Correlate purchases and subcontractor payments to customer billing. Find out where you have overpaid. Get unbilled value in each project.

RA Bill annexure

Download running bill annexure in seconds. Just enter the certified or completed quantities. ProjectBase does all the computations for you, error-free!

Prevent revenue leaks

Automatically track billable purchases not in the BOQ. Get all non-tendered quantities for a project in a single place and get change orders approved in time.

Mr Bharadwaj

Air Friendly, Chennai.

We are now able to send running bills 3x faster. Excess purchases due to manual errors are close to zero. We also have eliminated 90% of the Excel-based manual trackers. Co-ordination between Accounts, Procurement and Projects team has been smooth like never before. ProjectBase is a must for project contractors.

MIS REPORTS

Accurate MIS reports in seconds

Project financial health dashboard

Management gets birds eye view of key financial metrics such as costs incurred, invoicing done, unbilled value, and cost variance - for all projects at once. This helps you spot issues and rectify in time.

5x faster and error-free MIS reports

ProjectBase has all data - BOQ, cost estimates, purchases, billing. So you get all key reports in just a few clicks. Project Profitability, Cost Variance, Billing Reconciliation, Purchase Savings, and a lot more.

Integrates with Quickbooks, Tally, SAP, and more

ProjectBase automatically integrates with accounting systems like Quickbooks and Tally. So you do not have to worry about re-entering data in multiple systems. Saves you time and increases data accuracy.

With an extensible API, we can integrate your ERP systems such as SAP, Oracle, Sage, Viewpoint, or any other system including your in-house custom ERP.

Trusted by fast-growing contractors